The layer between data and action
Your business has the data.
We make sure it gets acted on.
OxyScale builds the intelligence and automation layer that sits on top of your existing platforms, turning scattered data into clear decisions and manual processes into systems that run themselves.
Who We Are
OxyScale is a data intelligence company that builds bespoke operational dashboards and command centres for recruitment businesses. We consolidate all of your platforms into one live view, layer AI-driven decision-making logic on top, and give your team the tools to act on what the data is telling them, in real time.
Whether you run a permanent-focused recruitment business or a temporary-focused recruitment business, we work with you to build something that fits the way your organisation actually operates. We sit down with you, understand your platforms, and help you identify the metrics that matter most, so you can forecast correctly and make better decisions for the future.
We were built from the ground up working alongside recruitment agencies. Every feature, every metric, every workflow exists because a real recruitment business needed it.
What We Build
Every recruitment business runs on data, but that data is usually scattered across multiple platforms with no single view. We fix that. We build you two core products that work together, powered by a single data warehouse that sits within your own ecosystem.
Executive Dashboard
Birds-eye view of your entire business
A company-wide executive dashboard that consolidates every platform you use into one live view. Performance, compliance, pipeline, financials. Everything your leadership team needs to make informed decisions, updated in real time.
Command Centre
Where decisions turn into action
An operational hub with recruitment-specific decision-making logic built in. It shows you where the gaps are, what the recommended action is, and lets you take that action immediately. All data-based, so nobody is flying blind.
What exactly do we display?
Seven dedicated views, all pulled from your existing platforms (for example JobAdder, Bullhorn, Karmly, Xero, Employment Hero, MYOB, Rippling). All filterable by year, office, practice, and individual.
- Executive Overview: total business health at a glance. Revenue, pipeline, debtors, compliance
- Recruitment Performance: jobs, placements, conversion rates, time to fill, sourcing channels
- Financial: revenue by stream, margins, debtors aging, consultant-level performance
- Pipeline: live pipeline value, stage breakdown, weighted deals, hot opportunities
- Contracting Book: active contractors, margins, assignment length, starters vs finishers
- Clients: top accounts, revenue trajectory, repeat vs new business, fee analysis
- Compliance: compliance rates by type, outstanding actions, VEVO, OHS, references
We believe that seeing the data is only half of the value. Acting on it is where businesses gain results and become better organisations. That is why every dashboard and command centre are always delivered together.
What the Command Centre gives you
The Command Centre is not a dashboard. It is an operational workspace. Your team works out of it daily, and it actively surfaces what needs attention and what is the highest priority that is going to drive the business forward, based on real-time data.
- Gap identification: automatically surfaces where the gaps are across your pipeline, compliance, and operations
- Recommended decisions: data-based recommendations on the best action to take, built on recruitment-specific logic that we continuously refine based on customer feedback
- Book meetings: schedule and manage meetings directly from the command centre
- Draft emails: generate and send emails to candidates, clients, and internal stakeholders
- Compliance action: identify and initiate action on compliance issues before they become problems
- Candidate communication: initiate and track candidate communication, ensuring nothing falls through the cracks
- AI-powered decision logic: built-in intelligence that helps your team commit tasks at a faster, more efficient rate by showing them exactly what needs doing and why
Not Just for Executives
The executive dashboard gives your leadership team the full picture. We also build Consultant Dashboards and Consultant Command Centres that act as individual workspaces to enhance productivity and efficiency amongst the team.
Consultant Dashboard
Every consultant gets their own view
Company data is ring-fenced. Each consultant only sees their own performance, pipeline, and tasks. It allows them to drill down at an extremely granular level, ensuring nothing slips through the cracks on their end.
Consultant Command Centre
Personal operational hub
The same decision-making logic as the executive command centre, tailored to the individual. Your consultants can work out what is outstanding, prioritise tasks, and take action faster because the system tells them exactly where to focus.
Your consultants should be on the phone, speaking to businesses about their recruitment needs and connecting with potential candidates. That is where the money is made. We take the monotonous tasks off their plate so they can focus on what actually drives revenue.
How It Works
Our process is straightforward. We handle everything from consultation to delivery, and your data never leaves your ecosystem.
01
Consultation
We sit down with you and discuss what platforms you are currently using and how we can optimise the data that sits within each one. We help you identify the metrics that matter most to your business so you can forecast correctly and make better decisions for the future.
02
Data Warehouse Build
We build you your own data warehouse. It sits within your organisation, your ecosystem. You own it entirely.
03
Automation
We build automations that automatically pull data from all of your separate platforms into one consolidated warehouse. No more data living in silos across disconnected systems.
04
Data Cleaning
Once the data is in the warehouse, we clean it to a gold standard so that the correct and accurate metrics can be displayed. No dirty data, no misleading numbers.
05
Dashboard & Command Centre Delivery
We build you a custom executive dashboard, extremely detailed, pulling directly from the data warehouse that sits in your ecosystem. We then use the same data warehouse to feed into the Command Centre, which has recruitment-based decision-making logic that your leadership team and individual consultants can work out of day to day.
What Else Do You Get?
We do not build and walk away. Once you are live, OxyScale becomes part of how your business runs.
The OxyScale Monthly
A newspaper about your business, delivered to your executive team every month.
An automated report pulled from your data warehouse. Financials, placements, pipeline movement, consultant performance, compliance, all in one place. Each issue includes an OxyScale Findings section that surfaces what the intelligence layer has learned about your business, with volume translated into clear value: hours saved, dollars influenced, decisions improved.
Direct team support
Ongoing access to our team for any questions, issues, or requests. No tickets, no queues, no chasing.
Ongoing optimisation
As your business evolves, so does the system. New platforms, new metrics, and new workflows are built in as you grow.
Why OxyScale
Designed around recruitment
This is not a generic BI tool repackaged for recruitment. Every metric, view, and decision-logic flow is shaped around how recruitment businesses actually run, from the way deals progress to the rhythm of weekly reviews.
Action, not just reporting
Most BI tools stop at the dashboard. We go further. The Command Centre turns every insight into something your team can execute on the spot. Book meetings, draft emails, action compliance, all without leaving the workspace.
Bespoke by design
We build to fit how you already operate. The system aligns to your business, not the other way around. Less change management, faster adoption, and higher daily usage from week one.
Your data, your ecosystem
The data warehouse sits inside your organisation. You own it entirely. We build on top, and the foundation stays with you no matter what.
Built to move with your stack
Your tools are not static. CRMs get swapped, finance systems change, processes get restructured. Because OxyScale maintains the integration layer underneath your warehouse, your dashboards and Command Centre keep running through any of it. The disruption sits with us, not you.
An intelligence layer that learns
The logic behind the Command Centre sharpens itself the longer your team uses it. It picks up which findings actually move the needle for your business and refines what it surfaces, so the value of the system grows over time.